Job Description

Project Manager - Special Events & Business Operations

Join our dynamic team as an Events Project Manager, playing a pivotal role in shaping a vibrant hub of entertainment and hospitality. This critical position drives best-in-class private experiences and delivers long-term business value.

Role Details:

• Duration: 6-12+ months W2 Contract Position, could extend
• Location: On-site in Orange County, CA, collaborating in an energized office setting
• Working Hours: 5 days/week (40 hours) core Pacific Time business hours
• Compensation: starting at $75/hr and up, depending upon experience. The offered compensation to a successful candidate will be dependent on several factors that may include (but are not limited to) the type and length of experience within the industry, skills, education, etc.

Key Responsibilities:

• Process & Documentation Development: Create repeatable event development processes and templates for large-scale events. Develop Standard Operating Procedures (SOPs) for event operational readiness, training, communications, and project closeout.
• Project Oversight & Reporting: Define Work Breakdown Structures (WBS) for existing and upcoming event venues, track progress, manage resources and dependencies, and facilitate regular status updates, including accomplishments, milestones, risks, and issues.
• Strategic Vision : Collaborate on and execute the strategic vision for large, private events, ensuring alignment with overall business goals to maximize close rates and business value.
• Strategic Event Planning & Execution Understanding: Has had some hands-on experience planning a diverse range of events and activations, from ideation to delivery, aligning with venue capabilities and client needs.
• Full Lifecycle Event Management: Understands the various needs of events end-to-end, encompassing operational requirements, process flows, scheduling, marketing, finance, security, Food & Beverage (F&B), Audio/Visual (A/V), ticketing, HR, and legal considerations.
• Financial Analysis: Support leadership by compiling business performance reports, cost-benefit analyses, and operational readiness assessments.

Qualifications:

• 5-8+ years of experience with a blend of business operations, event management and project management.
• Demonstrated ability to develop and execute scalable workflows for events and asset management.
• Strong business development acumen with experience in research, budgeting, ROI, forecasting, and strategic planning
• Advanced project management skills, driving multiple simultaneous work-streams, with cross-functional teams
• Proven track record in planning and executing events, with strong understanding of creative, operational, financial, and logistical aspects.

Soft Skills:

• Effective and engaging communication and interpersonal skills, with a demonstrated ability to build relationships and collaborate effectively.
• Passion for delivering exceptional guest experiences and alignment with company values.
• Strong problem-solving skills with a data-driven approach.
• Leadership skills with the ability to drive efficiencies, cross-functional alignment, and drill down and navigate the important details.

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