Executive Assistant & Studio Manager Job at Confidential, New York, NY

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  • Confidential
  • New York, NY

Job Description

A leading Creative Agency seeks a Studio Manager & Executive Assistant to manage agency operations and provide administrative support to C-level executives. The ideal candidate must have exceptional organizational skills and thrive in a fast-paced, deadline-driven environment. This role requires meticulous attention to detail and the ability to juggle multiple responsibilities while reporting directly to the CEO and CCO.

MUST be available to work in-office 3 days per week in NYC.

Administrative Responsibilities

  • Heavy calendar management for C-suite executives
  • Coordinate meeting schedules with Studio Coordinator for office/client meetings
  • Arrange domestic and international travel
  • Handle time and expense reporting
  • Maintain and organize contacts, agendas, files, and various lists
  • Draft, edit, and format correspondence and memos

Studio Operations

  • Coordinate logistics: scheduling deliveries and pickups across the team
  • Manage server organization and Google Drives, ensuring proper file structure
  • Book travel and accommodation for staff
  • Plan internal events, client meetings, parties, and special occasions
  • Process orders for team members and coordinate with IT on equipment needs
  • Support company marketing efforts, including social media and website updates
  • Assist Design Team with creative concepts for marketing initiatives

Required Skills

  • Knowledge of digital/advertising/marketing industry
  • Impeccable calendar and phone management abilities
  • Solution-oriented mindset in fast-paced environments
  • Strong follow-through on tasks until completion
  • Ability to handle sensitive and confidential information
  • Extreme attention to detail with excellent multitasking abilities
  • Meeting coordination and event planning experience
  • Articulate, professional communication skills
  • Self-starter mentality with resourcefulness and flexibility
  • Positive attitude and hands-on approach

Job Tags

Work at office, 3 days per week,

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