Job Description

Full-Time Administrative Clinical Assistant (REI Coordinator)

Location: South Portland, ME

Schedule: Monday to Friday, 9:00 AM to 5:00 PM

Requisition #: 1436

With more than 150,000 babies born since 1986, Boston IVF is one of the most experienced fertility centers in the world. We proudly offer the most innovative fertility treatments, groundbreaking reproductive technologies – and so much more. We diagnose the most difficult cases. We instill hope. We offer advice and a shoulder to lean on when our patients need it most. Our sole mission is to provide individuals and couples with the best chance for a successful pregnancy – and each day we cherish the bonds we form with our patients.

At Boston IVF, we have a deep commitment to diversity, equality, and inclusion. We are dedicated to building a diverse team, fostering an inclusive culture for every employee, and upholding an environment where everyone is treated with compassion and respect.

Job Purpose: The REI Coordinator carries out administrative duties, assists nurses with patient checklists, and ensures all proper documentation for patients have been collected and more.

Essential Functions and Accountabilities:

• Facilitates the planning and implementation of patient care with the other multidisciplinary teams to coordinate total patient care.
• Assists Nurses with completion of patient checklists.
• Utilizes EMR to make sure all required testing, cycle consents, consults and procedures have been done and that appropriate progress notes have been recorded or records uploaded to patient’s file.
• Writes patient letters and letters of medical necessity.
• Notarizes practice consents or documents as a complimentary service to the patients.
• Covers Clinical Assistant and Patient Services duties as needed.
• Initiates Prior Authorization with insurance companies for testing.
• Triages patient inquiries & provides patients with high level of customer service.

Academic Training:

• High School Diploma acceptable with appropriate hands-on clinical experience
• Studies level: High School Diploma or equivalent (GED)
• Associate Degree and/or CMA certification – preferred
• Studies level: Associate' Degree

or

• Studies level: Certification
• Studies area: Medical Assistant program

Position Requirements/Experience:

• Minimum of two years’ experience in a multi-physician practice (three or more physicians) with proven work experience in both clinical and administrative areas
• Prior experience in women’s healthcare – preferred
• Knowledge of medical terminology

Technical Skills:

• Proficient computer skills (Microsoft Office). Keyboard skills of 25 words required.
• Experience with medical office software program(s) (EMR’s) preferred.

Comprehensive benefits package to all employees who work a minimum of 30 hours per week.

• Medical, Dental, Vision Insurance Options
• Retirement 401K Plan
• Paid Time Off & Paid Holidays
• Company Paid: Life Insurance & Long-Term Disability & AD&D
• Flexible Spending Accounts
• Employee Assistance Program
• Tuition Reimbursement

Keywords: LPN, Medical Assistant, Clinical Medical Assistant

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