Job Description

Administrative Assistant

(On-Site) Location: Laguna Hills, CA

Schedule: Monday – Thursday 8am to 5pm, Friday 8am to 1:00pm

Company Overview:

We are a dynamic and growing Property Services company based in Laguna Hills, CA. Our team is passionate about delivering exceptional service and maintaining a collaborative, supportive work environment. We are currently seeking an organized and proactive Administrative Assistant to join us on-site and play a key role in our day-to-day operations.

Position Summary:

As our Administrative Assistant, you will be the go-to person for administrative support, ensuring the smooth and efficient operation of our office. You’ll interact with staff, clients, and vendors while managing a variety of responsibilities with professionalism and confidentiality.

Responsibilities:

• Greet visitors and handle incoming calls with professionalism
• Maintain organized filing systems (both digital and physical)
• Customer Service and troubleshooting
• Schedule meetings, appointments, and conference room bookings
• Prepare reports, memos, and correspondence as needed
• Manage office supplies and coordinate with vendors
• Assist in event planning and staff communications
• Perform data entry, document formatting, and basic bookkeeping tasks
• Provide general support to team members and management

Qualifications:

• High school diploma or equivalent (Associate’s or Bachelor's degree preferred)
• Minimum 2 years of administrative or office support experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to handle sensitive information with discretion
• Friendly, helpful, and adaptable attitude

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