POSITION SUMMARY
The Accounts Payable and Trust Accounting Specialist is responsible for managing the firm’s accounts payable and client trust (IOLTA) account functions. This role ensures timely, accurate processing of vendor payments, expense reimbursements, and trust account transactions while maintaining compliance with internal controls and legal trust accounting regulations. The role requires meticulous attention to detail, a high degree of integrity, and effective communication across departments and offices.
KEY RESPONSIBILITIES
Accounts Payable
• Process vendor invoices, client-related expenses, and employee reimbursements in
accordance with firm policy.
• Review voucher submissions for accuracy, documentation, and appropriate G/L coding;
correct errors before approval.
• Prepare weekly Cash Requirements Report; obtain Director of Finance approval for
payment execution.
• Issue and distribute checks in line with prioritization and special handling instructions.
• Manage monthly corporate credit card program, including user onboarding/offboarding and
reconciliation.
• Set up and maintain vendor records. Including collection of W-9s and tax documentation.
• Upload Positive Pay files daily for all designated accounts.
• Support year-end processes by organizing vendor 1099 forms and related documentation.
• Maintain fixed asset schedules.
Trust Accounting (IOLTA)
• Process trust disbursements and issue client refund or settlement checks from all IOLTA
accounts.
• Post trust receipts into 3E and perform check scanner deposits for applicable accounts.
• Monitor IOLTA bank accounts daily for incoming wires and ACH; research and allocate
funds appropriately.
• Upload Positive Pay files for IOLTA accounts and ensure compliance with state-specific
trust accounting rules.
• Collaborate with bank reconciliation team to resolve stale or unclear transactions.
• Maintain accurate and secure records for all trust-related activity.
Cross-Functional Support & Compliance
• Provide backup support for other Finance team members during absences or peak periods.
• Report unusual or suspicious financial activity to the Director of Finance, COO, or CEO immediately.
• Assist with financial process improvements and documentation as assigned.
QUALIFICATIONS
• Associate’s degree in Accounting, Business, or related field; or 3–5 years of relevant financial experience.
• Proficiency in Microsoft Excel and Word; experience with 3E or other financial/ERP systems
preferred.
• Strong organizational and time management skills with a keen attention to detail.
• Demonstrated integrity in handling confidential or sensitive financial information.
• Effective communicator with a team-oriented mindset.
• Ability to work on-site five days per week in a fast-paced legal environment.
In House Counsel Jobs | JDHuntr 44010 Manager, eDiscovery, Austin, TX To apply go to JDHuntr.com oversee the day-to-day activities on client engagements, including supervising and assisting in the training and mentoring of Consultants and Senior Consultants. designing...
...The Lab Technician II, with direction from the Testing Services Manager and/or Testing Engineers, will be responsible for test set-ups, building and maintaining manifolds, selecting appropriate pressure and temperature monitoring devices. Must fully understand the basics...
...Carney, Sandoe & Associates , an education recruitment firm, is currently seeking Elementary Associate Teachers for the 2025-2026 school year at independent schools in the New York area . The Associate Teacher position is a 1-3 year program designed to support...
...New Hope Academy is a Christ-centered community school available to families from all social, economic, racial, and cultural backgrounds. New Hope Academy intentionally reserves 40% of all classroom seats for students from low-income households. We teach from a Biblical...
...protocols Friendly, professional, and able to adapt to changing priorities Why Youll Love This Role Gain meaningful, entry-level experience in healthcare Enjoy a collaborative, supportive environment learning from seasoned staff Play a key role in hospital...